Data leaks and thefts are common in the IT era. So, as a smart and prudent employee, it is a must to ensure that you are protected, safe and in compliance with office policies and not the source from where a cyberattack hits your firm’s data.
The famous WannaCry Ransomware attack from 2017 hit the corporate world with timely realization. The ransomware affected more than 200,000 computers all around the world. WannaCry attack simply encrypted data using some very secure hashing methods. It then asked victims for money (in Bitcoin and other cryptocurrencies) to decrypt the data. WannaCry resulted in a loss of billions of dollars to corporations globally.
The question of how to ensure you safeguard your office data as a smart employee is one that should interest us all.
Such attacks traditionally targeted big organizations. However, now they even endanger SMEs with data stored on the cloud and the company’s network. As a professional, one should know how important data is for organizations. We all get hundreds of professional emails that store important files about projects. So, the question of how to ensure you safeguard your office data as a smart employee is one that should interest us all.
As an Employee, How to Keep your Office Data Safe:
Watch: 7 Tips for Employees to avoid security risks
Don’t Use Your Personal Emails for Office Work
This is one of the basic mistakes people do. Never mix. Use separate windows for email accounts provided by your organization. Similarly, never use the office email for personal use like taking home loans, creating social media accounts, etc.
Always Make Company Logins on a Secure Network
Always use a secure network for all office work. Likewise, never login to your office account or send emails from a public network. Data on public Wi-Fi hotspots is an open target for hackers.
Watch: Creating secure networks by identifying vulnerabilities
So, the best way to do office work is on the office network or your home network (which you should ensure is secure). Corporate networks are usually protected by firewalls and other security levels. When using your home network, make sure the latest versions of antimalware and a good firewall are installed.
Don’t Use Common Passwords
Another basic mistake that most of us do is to use a single password for all our accounts. If a hacker is able to crack your password from a single account, that makes all your data and accounts vulnerable to data theft.
Watch: This is how Hackers crack Passwords!
One should never use personal passwords like DOB, initials, etc. as they are easiest to crack due to the availability of your personal details on public domain today. Furthermore, use long and strong passwords for your accounts. Make sure the office accounts have totally different passwords.
Go Old School, Fashion is Harmful Sometime
Cloud storage is one of the most used and emerging technology today. However, experts recommend not storing all your sensitive data on the cloud. Data stored in a remote server makes it vulnerable to hacking. Anything that is on the internet can be hacked.
A famous tech genius and cybersecurity expert once said: ” Security is just an illusion. There are two types of companies. Ones that have been hacked and the others that do not know that they have been hacked”
Sometimes it’s better to store your data in the old way. Write down all your passwords and important codes on paper. Also, never store passwords on the cloud. Use external hard drives to store sensitive data and also protect the hard drive with solid encryption.
Use Two-Factor Authentication (2FA)
A two-factor authentication (2FA) adds another level of security to your devices and accounts. Different types of 2FA available: software-based, SMS OTP, push notification and also hardware-enabled 2FA devices.
Watch: What is Two-Factor Authentication? (2FA)
Experts recommend against push notification 2FA for sensitive data in case the hacker has access to your phone, it can be easily bypassed. Always use hardware-enabled 2FA devices as they remain offline most of the time.
No Shopping or Social Media on Office Devices and Networks
Hackers excessively target social networks and e-commerce websites. Experts recommend not to use any type of social media from your office network.
Watch: How NOT to use Social Media at Work
Furthermore, malicious files sent on social networks download immediately. Moreover, e-commerce websites store your location and passwords. So, avoid using them.
In fact, data stored on the internet is never 100% secure. But keeping in mind some basic things will bring down the chances of a breach. So, an employee should be updated about the latest technology and cyberattacks to safe-guard office data.
It is essential that every employee is updated about the latest technology and cyberattacks.
Lastly, always be diligent, well-organized and alert against any abnormal activity on your network.